Transport arrangements

Our transport policy is not designed to make traveling inconvenient or expensive. It is to make sure our students are safeguarded and arrive at their destination safely with minimal risk.

Transport is either organised by British Guardianship or by the school depending on the parents request.

In order to organise transport at different times, e.g. start / end of terms, half-terms, exeats etc, we will email you 4 weeks in advance to obtain the relevant information to make the necessary arrangements with the school, to book host family if needed and to book transfer if requested. We do appreciate that parents might not be certain about the holiday plans for their children well in advance but we need the information at least 3 weeks before the holiday to communicate with the school and make the necessary arrangements.

When British Guardianship organises a transfer for students, we will do this using one of our local private hire companies, this is to ensure that drivers are Enhanced DBS-checked, punctual and presentable.

Upon the student's arrival, depending on the arrangements with parents either the nominated driver who's details were provided to you in advance will meet the student with the name card in the arrivals or alternatively the educational guardian or the local coordinator will meet the student in the arrivals.

Students aged 16+ may use public transport but please check with British Guardianship before booking tickets as we may be able to suggest the most convenient way or that a taxi would be more convenient.

Students under the age of 16 are not allowed to travel ‘out of area’ alone even though they may have their parents’ permission.

If students under 16 wishes to travel ‘out of area’, they must be accompanied by an adult (21 years+). On a day trip they must return at an appropriate time set by the Educational Guardian.

‘Out of area’ is defined as an area that is NOT under the care of the student’s assigned Educational Guardian.

If a student is over the age of 16 and wishes to go out of area, they may do so but we will need written permission from agents/parents. This would only be applicable to a day trip and not an overnight stay unless accompanied by an adult (21 years+).

Students under the age of 16 may not travel in and around London unless accompanied by an adult (21 years+).

If a student wishes to stay anywhere except with a British Guardianship host family, we must have the address of where they are staying, contact phone numbers and photo ID of the responsible adult (21 years+) that they will be staying with.

Students must not stay in a hotel/hostel overnight unless they are accompanied by an adult (21 years+) of the same gender.

We must have photographic evidence of ID and age of the adult (21 years+) responsible for the student.

Written parental consent will be required for any of the above.

British Guardianship must receive all relevant documentation and permissions in writing for students wishing to stay anywhere that is not a British Guardianship host family at least 72 hours before departure.