British Guardianship E-safety Regulations

As part of British Guardianship wider duty of care, it will ensure that Staff, Children and young people are able to use the internet and related communications technologies safely and appropriately. British Guardianship will take all reasonable precautions to ensure that users access only appropriate material. However, due to the global and connected nature of Internet content, it is not possible to guarantee that access to unsuitable material will never occur. The Organization cannot accept liability for the material accessed, or any consequences resulting from Internet use. Our compromise with families and staff members is to use all available resources to establish an adequate Internet Use Policy and insure that the implementation is appropriate.

Guidelines for professional

The use of computer systems without permission or for inappropriate purposes could constitute a criminal offence under the Computer Misuse Act 1990. Methods to identify, assess and minimise risks will be reviewed regularly. When using any form of ICT, including the Internet, in Office and outside the Office, especially around our student all adults must for your own protection:

1. Ensure all electronic communication with students, parents, carers, British Guardianship staff members and others is compatible with your professional role and in line with British Guardianship policies.
2. Do not talk about your professional role or disclose any confidential information in any capacity when using social media such as Facebook and YouTube.
3. Do not put online any text, image, sound or video that could upset or offend any member of British Guardianship organization or be incompatible with your professional role.
4. Use British Guardianship ICT systems and resources for work related access only. This includes your British Guardianship email address, British Guardianship mobile phone and British Guardianship video camera.
5. Do not give out student/parents/host families personal details, such as mobile phone number, personal e-mail address or social network details to unauthorized people.
6. Do not disclose any passwords and ensure that personal data (such as data held on British Guardianship Folders) is kept secure and used appropriately.
7. Only take images of students and/ or staff for professional purposes, in accordance with school policy and with the knowledge of Guardianship Manager.
8. Do not browse, download, upload or distribute any material that could be considered offensive, illegal or discriminatory.
9. Ensure that your online activity, both in office and outside the office, will not bring your organisation or professional role into disrepute.

10. You have a duty to report any Internet Use incident which may have an impact on you, your professionalism or your organisation. For Internet Use support and guidance please contact our IT manager on +44 (0) 1273 72 55 77.

For British Guardianship staff, the following list of offences will be considered as misconduct and will lead to a disciplinary review:

  • Abuse, misuse or neglect IT systems within the company.
  • Misuse of the internet and/or email to access or distribute material of a pornographic, offensive, obscene or inappropriate nature.
  • Excessive use of the internet for personal purposes during working time.
  • Accessing information on British Guardianship internal systems for unauthorised purposes or persons.
  • Accessing and disclosing information obtained from British Guardianship internal systems for unauthorised purposes or persons.
  • Disclosure of confidential information for unauthorised purposes or persons.

Guidelines for Children and young adults for use of phones and mobile phones

Most children will use mobile phones and computers at some time. They are a source of fun, entertainment, communication and education. However, we know that some men, women and young people will use these technologies to harm children. The harm might range from sending hurtful or abusive texts and emails, to enticing children to engage in sexually harmful conversations, webcam photography or face-to-face meetings. We understand that all boarding schools have got their special regulations on E-Safety; however, we believe that as the guardianship organization, we must as well put in place our own regulations and provide it to all our students prior to their arrival to UK. British Guardianship’s e-safety policy explains how we try to keep children safe whilst they are on their own using internet. Cyberbullying by children, via texts and emails, will be treated as seriously as any other type of bullying and will be managed through our safeguarding procedures accordingly.

We provide all our British Guardianship students the following policies:

  • Students are allowed to use the internet up until 10pm whilst they are with their homestays.
  • Never give out identifying information – home address, school name, or telephone number – especially on a public message board such as chat or social media.
  • Don’t chat with strangers and be sure you only talk with someone both you and your parents know and trust.
  • Never arrange a face-to-face meeting with someone you “meet” on the Internet without first seeking permission from your parents and your educational guardian. It is very dangerous!
  • You should never respond to messages that are suggestive, obscene, belligerent, threatening, or makes you feel uncomfortable. Speak to your British Guardianship educational guardian in case you receive this type of messages.
  • Do not click on any links that are contained in e-mail from persons you don’t know. Such links could lead to sexually explicit or otherwise inappropriate websites or could be a computer virus.
  • Remember that people online may not be who they seem. Because you can’t see or even hear that person it would be easy for someone to misrepresent him or herself. Thus someone indicating “she” is a “12- year-old girl” could in reality be a 40-year-old man.
  • Do not post photographs of yourself without your parents’ permission.
  • All students must allow British Guardianship’s Educational Guardians to become familiar with all the activities that you do online.
  • Be warned that some material accessible via the Internet might contain items that are illegal, defamatory, inaccurate or potentially offensive. You are not allowed to access this unappropriated content.
  • Speak up! If you are suffering Cyberbullying - bullying through Internet applications and technologies such as instant messaging (IM), social networking sites, and cell phones. Please speak up!
  • Use of the Internet is a privilege, not a right. Visiting inappropriate sites, or downloading inappropriate files, can result in the cancellation of that privilege. Please be responsible!
  • Respect intellectual property rights don’t ever share any personal information about your host family on the Inter¬net.
  • The illegal download and storage of music and movies as well as the use of tools to access peer- to-peer networks at your homestay is not permitted. In sum: any illegal internet activity at your homestay’s home is thus explicitly and fully prohibited.

Online abuse

Online abuse is any type of abuse that happens on the web, whether through social networks, playing online games or using mobile phones. The NSPCC have identified five forms of online abuse that young people may experience. These include: cyberbullying, grooming, sexual abuse, sexual exploitation or emotional abuse.


Cyberbullying involves using technology to bully people. It can include texting, instant messaging, and posting on social media and gaming websites. Examples of cyberbullying include:

  • Emailing or texting threatening or nasty messages to people.
  • Posting an embarrassing or humiliating video of someone on a video-hosting site such as YouTube.
  • Harassing someone by repeatedly sending texts or instant messages through an app or in a chat room.

In case the students discuss about being bullied online either by a friend, classmate or a relative with you, please make sure to report this to our Designated Safeguarding Lead immediately.

Child Sexual Exploitation and Grooming

Sexual exploitation is a form of abuse whereby children are deliberately persuaded to enter into situations where they receive something (for example, gifts, money, food, accommodation) in exchange for sexual activity. Most victims are female, though there is thought to be considerable underreporting by male victims, who may be confused about their sexuality and be unwilling to draw attention to themselves. Most perpetrators are male, though women may also be involved. Children may be exploited by an individual, several individuals working as an organised group, or by a gang.

Grooming is the process of ‘preparing’ a boy or girl for a sexual purpose. Grooming is often slow and subtle, continuing for several weeks or months and lulling the child into a false sense of security. It always involves manipulation and deceit. Two types of grooming are recognised: street grooming which occurs in the community, and online grooming using technology including the internet and mobile phones. The complexity and challenge of Sexual exploitation and Grooming: It can be difficult to identify children and young people who are at risk of sexual exploitation. A fundamental learning point to emerge from cases of sexual exploitation is that many children who try to disclose their abuse are not believed, or value judgments are made by professionals about the young person, suggesting they are ‘willing partners’ in a lifestyle they have ‘chosen’. Remarkably, some young people’s concerns and disclosures have been dismissed as groundless because of their challenging behaviour, involvement in crime or history of going missing from home, school or care. As an education guardianship organisation, we have a responsibility to do all we can to raise awareness of sexual exploitation and grooming and to identify and support any pupil who is at risk of abuse.

Sexual abuse

A child is sexually abused when they are forced or persuaded to take part in sexual activities.

Emotional abuse

Emotional abuse is the ongoing emotional maltreatment of a child. It is sometimes referred to as psychological abuse and can seriously damage a child’s emotional health and development.

What we expect from our homestay hosts

The age of consent to sexual activity throughout the UK is 16. Children of this age, although above the age of consent, may be victims of sexual exploitation, sexual abuse or rape. Sexual activity involving a child under 13 is always a criminal offence and our organisation will always refer such concerns to children’s social care.

Host families are in direct contact with children during their school holidays and could play an important role in keeping students’ safe and supporting them when things go wrong. To help keep our students safe from sexual exploitation and grooming we ask our entire host family members to:

  • Promote healthy and safe relationships with the students.
  • Raise students’ awareness of sexual exploitation and grooming in case a student wishes to discuss sexual matters.
  • Make it clear to the student that they cannot guarantee confidentiality but will act in the child’s best interests.
  • Report any concern about under-age sexual activity to the British Guardianship’s Designated.
  • Safeguarding Lead, who will decide on the most appropriate course of action. The organisation will follow the RSCB guidance on dealing with under-age sexual activity.

All staff and host family members have a duty to report any inappropriate internet use in which may have an impact on the student such as computer / Internet addiction symptoms. Also in case the students discuss about exploitation or being bullied online either by a friend, classmate or a relative with you, please make sure to report this to our Designated Safeguarding Lead immediately.

Mrs. Poliane Costa: +44(0) 7877 602 031

Managing Internet use complaints
Complaints of Internet misuse will be dealt with under the Company’s Complaints Procedure. Any complaint about staff misuse will be referred to the company’s CEO and will be dealt with based on the company’s E-safety regulations.
Ms. Tannaz Kosari
Office Phone Number: +44 (0) 1273 72 55 77
Email Address: